Privacy Policy and GDPR
1. Data Controller
The data controller is:
British Kids – Kindergarten
TV ARDOVSKYI EDUCATION, NIP: 5214111685
Address: ul. MARCINA KASPRZAKA 31/119, 01-234 Warsaw, Poland
E-mail: Hello@britishkids.cо
Phone: +48 504 695 651
2. Purposes and Legal Basis of Processing
We process personal data for the following purposes:

- implementation of educational, care, and upbringing tasks (legal basis: Art. 6(1)(c) GDPR – legal obligation),
- keeping HR and accounting documentation (Art. 6(1)(b), (c) GDPR),
- recruitment of children to the kindergarten (Art. 6(1)(b), (c) GDPR),
- ensuring safety and health care, including information about allergies and health status (Art. 9(2)(c), (h) GDPR),
- communication with parents/guardians via website, applications, or e-mail (Art. 6(1)(b) GDPR),
- processing tuition fee payments (Art. 6(1)(b) GDPR),
- publication of children’s photos/images – only with parental/guardian consent (Art. 6(1)(a) GDPR).
3. Categories of Processed Data
- children’s data (name, surname, date of birth, health information necessary for care),
- parents’/guardians’ data (name, surname, address, contact details, PESEL/NIP for contracts and settlements),
- employees’ and job applicants’ data (as required by the Labor Code and other laws).
4. Data Recipients
Data may be shared with:

- supervisory authorities (e.g., municipality, education office, Sanitary Inspectorate),
- companies providing IT, accounting, HR services – based on data processing agreements,
- providers of educational and communication tools (e.g., e-registers, applications),
- banks and payment operators for settlements.
We do not transfer data to third countries outside the EEA.
5. Data Retention Period
We store personal data for the following periods:

- preschool and recruitment documentation – in accordance with educational law,
- financial and accounting records – for the statutory period (usually 5 years),
- recruitment-related data – until the end of the process (unless consent was given for longer storage),
- image data – until consent is withdrawn.
6. Rights of Data Subjects
Every data subject has the right to:

- access their data,
- rectify, delete, or restrict processing,
- data portability (where applicable),
- object to processing,
- withdraw consent at any time,
- lodge a complaint with the President of the Personal Data Protection Office.
7. Data Security
We apply technical and organizational measures such as: encryption, backups, access control, staff training, password policies, and incident reporting procedures.
8. Cookies and Website
The britishkids.co website uses cookies for:
- improving website functionality and adjusting it to users’ needs,
- traffic and statistics analysis (e.g., Google Analytics),
- handling contact forms.
Users may change cookie settings in their browser at any time.
9. Monitoring
Video monitoring is used inside and outside the kindergarten – information about it is displayed in the building. Recordings are stored for no longer than 30 days unless they serve as evidence in proceedings.
10. Contact
For matters related to personal data protection, please contact:
E-mail: Hello@britishkids.co
Phone: +48 504 695 651